The Pharma Career Ladder · The first-line manager · Step 4: Coaching · Lesson 23

Building a coaching habit

Same day, same rhythm, every cycle

By Ahmed El Menshawy · 20 years in pharma, from medical rep to country manager in the UAE. Founder of RepPharma. LinkedIn
Published

Every manager I know agrees coaching matters. Most of us still cancel it first when the month gets busy.

The problem is rarely willingness. Coaching has no fixed place in the week, so it waits for a free day. Free days do not come.

Writing on habits describes a simple loop: a cue, a routine and a reward. I use it on myself, not only with reps.

  • Fix the day.
  • Double visit days go in at the start of the cycle, the same day each week. A coaching day that moves gets cancelled.
  • Use a cue you already have.
  • The rep's car door closes after the call. That is when the debrief starts, standing in the car park. No new reminder needed.
  • Keep the routine small.
  • Three questions, one skill, one line in the coaching log. Small enough to survive month end.
  • Make the reward visible.
  • I open every visit with what the rep changed since the last one. Seeing progress is what keeps both of us coming back.

The rhythm matters more than any single brilliant session.

“Coaching that waits for a free day never happens. Give it a fixed day.”
Building a coaching habit: Same day, same rhythm, every cycle

Lesson 23 of 23 in Step 4: Coaching, with the full guide and a checklist for this week.

More lessons in step 4: Coaching

Lesson 1The 10-minute debriefUsing the GROW model in the car after a doctor callLesson 2Ask before you tellWhy the rep who finds the answer keeps itLesson 3One skill at a timeWhy a double visit needs a single focusLesson 4Feedback that changes behaviourSituation, behaviour, impact after a double visitLesson 5Praise that means somethingSpecific, timely and namedLesson 6The coaching logOne line per call, patterns over a monthLesson 7Coaching a strong repStretch, not correctionLesson 8Coaching a struggling repDiagnose skill or will before you actLesson 9When the rep does not want coachingResistance is informationLesson 10Coaching by phoneWhen you cannot be in the field togetherLesson 11Modelling the call yourselfWhen to show it and when to stay quietLesson 12The development plan that is usedOne page, one skill, one dateLesson 13Coaching the openingThe thirty seconds most worth fixingLesson 14Coaching questioningTeaching a rep to stop pitchingLesson 15Coaching objection handlingRehearsal beats adviceLesson 16Role play without humiliationMaking practice safe and usefulLesson 17The seven-day follow-upCoaching without follow-up is only a conversationLesson 18Coaching across a cycleWhat to work on in month one, two and threeLesson 19Group coaching in a cycle meetingTeaching twelve reps without boring tenLesson 20Measuring whether coaching workedBehaviour seen on calls, not sessions heldLesson 21Coaching yourselfReviewing your own day as honestly as a rep's callLesson 22The coaching conversation nobody wantsWhen the issue is attitude, not ability

Coaching, in RepPharma

Plans approved in one click

Each rep’s monthly plan is drafted from doctor priority and visit frequency; you review and approve it in one click.

Team reviews that assemble themselves

Monthly team reviews are built from field data, and a month-end checklist shows which reps have next month’s plan, forecast and expenses in.

Forecasts graded against real sales

Bottom-up forecasts per account and product are graded against real sales every month.

A new step every week in the Pharma Career Ladder newsletter on LinkedIn.